What's actuallyinside IntelliCampus?
570+ data models. 436 controllers. 954 database migrations. 2,400+ screen views. Here's what all of that translates to in practice.
172 data models. 30+ controllers. The academic engine that runs everything.
From the moment a program is defined to the day a student walks across the stage, every academic workflow is managed here.
Programs & Curriculum
Define programs with degree requirements, learning outcomes, accreditation tracking, and approval workflows. Support for certificate, diploma, associate, bachelor, master, and doctorate levels.
Course Catalog & Scheduling
Course definitions with prerequisites, corequisites, cross-listing, course fees, delivery modes (online/hybrid/in-person), meeting patterns, room booking, and conflict detection.
Registration System
Shopping cart model with add/drop, waitlists, multi-phase registration periods, registration holds, and capacity management. Students build their schedule, not fight for it.
Component-Based Grading
Weighted grading, drop-lowest, extra credit, multiple grade scales, GPA calculation, and grade appeals. Not just a gradebook — a grading engine.
Degree Audit & Planning
What-if analysis lets students see how changing their major affects their graduation timeline. 4-year plans, accelerated plans, and transfer plans with advisor approval.
Exam Scheduling
Exam rooms, seating management, computer-based testing, entrance exams with hall tickets, and conflict detection across the entire institution.
A real LMS — not a link to another vendor.
Most SIS platforms tell you to buy Canvas or Blackboard separately. IntelliCampus has a full LMS built in, tightly integrated with grades, attendance, and student records.
9 Question Types
Multiple choice, true/false, short answer, essay, matching, fill-in-the-blank, ordering, hotspot, and calculated. Auto-graded where possible, rubric-graded where not.
Question Banks with Bloom's Taxonomy
Classify questions by cognitive level (remember, understand, apply, analyze, evaluate, create). Randomize from banks. Reuse across courses. Tag by difficulty.
AI Proctoring
AI-powered exam monitoring, lockdown browser enforcement, and live proctoring with human oversight. Three layers of exam integrity in one system.
Virtual Classrooms
BigBlueButton integration with breakout rooms, whiteboard, screen sharing, session recording, and automatic attendance tracking. Also supports Zoom, Teams, and Google Meet.
Discussion & Peer Review
Threaded forums with moderation, grading, and engagement tracking. Peer review assignments with anonymous evaluation and calibrated feedback.
Content Delivery
Course sites with templates, module-based content organization, learning pathways, and progress tracking. Content goes where students are.
A 20-state application pipeline with race-condition-safe waitlists.
The admissions module alone has the complexity of a standalone SaaS product. It handles everything from initial inquiry to student account creation.
Multi-Page Application
Session-based multi-page forms with draft saving. Academic history, test scores, essays, documents (with upload rate limiting), recommendations, portfolios, financial documentation. Each section validates independently.
20+ Status Workflow
Applications move through submitted, screening, initial review, exam eligible, interview scheduled, committee review, decision pending, accepted, enrolled — with enforced transitions. Applicants see a simplified view.
Waitlist with Concurrency Protection
Database-level row locking prevents double-offers and duplicate acceptances. When a student declines, the next candidate is automatically promoted. Race conditions? Handled at the database level.
Appeals & Deferrals
Multi-stage appeal with committee assignment, voting, and final decisions. Deferrals with auto-reactivation when the deferred term approaches. Full audit trail on every action.
Auto-Rules Engine
Define conditions (GPA thresholds, test scores, program) and actions (flag, status change, notification) as JSON expressions. Automated decision-making without code changes.
Communication Engine
Status-triggered emails and SMS. Deadline reminders. Waitlist notifications. Delivery tracking with open/click analytics. Templates with variable substitution.
Fund accounting built for higher education — not adapted from corporate ERP.
From student billing to general ledger to vendor payments, financial operations are unified. The finance team works in one system, not four.
Student Billing & Payments
Tuition billing, fee assessment, multi-gateway payments (Paystack, Flutterwave, Stripe), payment plans with late fee automation, refund workflows with approval chains, and PDF receipt generation.
Cashier Operations
Physical till sessions with float tracking. In-person payment collection with auto-approval. End-of-day reconciliation. Because not every payment comes through a website.
Financial Aid & Scholarships
Award lifecycle from offer to disbursement. Eligibility checking against GPA and credit requirements. Renewable scholarships with budget tracking. Disbursement scheduling with batch processing.
General Ledger & Fund Accounting
Chart of accounts, double-entry bookkeeping, journal entries with posting workflow, fiscal period management with close wizard. Proper fund accounting with restricted/unrestricted tracking.
Budget & Encumbrance
Budget tracking with encumbrance management. When a PO is issued, the budget is encumbered before the money is spent. Budget sufficiency checks prevent overspending.
Vendor Management
Three-way invoice matching: purchase order + receiving report + vendor invoice must align before payment. Exception-based processing. Payments by check, ACH, wire, or card.
A complete HR suite — not a directory of employee names.
Faculty and staff are managed with the same depth as students. From recruitment to retirement, every HR workflow is here.
Employee Lifecycle
Full-time, part-time, contract, temporary, intern, consultant. Active, on leave, suspended, terminated, retired. Employment history tracks every career event: promotions, transfers, compensation changes.
Payroll Processing
Weekly, biweekly, semi-monthly, and monthly cycles. Gross pay, taxes, deductions, net pay calculated per employee. Direct deposit routing. Paystubs and year-to-date reporting.
Biometric Attendance
Fingerprint and RFID integration. Geofencing and network restrictions for clock-in locations. Manual entry with correction workflows when biometric capture isn't possible.
Performance Management
360-degree reviews with self and manager assessment. OKR-style goal setting. Cross-departmental rating calibration ensures fairness. Competency ratings and development plans.
Recruitment Pipeline
Job postings (internal/external), screening questions, applicant tracking, interview panel with structured scoring, offer management with acceptance deadlines, and checklist-based onboarding.
Leave & Benefits
Configurable accrual rules, carryover policies, multi-level approval chains, delegation during absence. Benefits with open enrollment periods, plan management, and life event handling.
400+ routes. Every aspect of campus life, integrated.
Housing, library, career services, counseling, parking, campus cards, alumni — all connected to the student record and billing system.
Housing & Residential Life (85+ routes)
Applications with preferences, room selection portal with lottery, roommate matching algorithm, check-in/out with condition documentation, maintenance requests, guest registration, damage billing.
Library Management (90+ routes)
Catalog and circulation, digital resources, workstation management with session tracking, print quotas and job management, research consultations, and collection analytics.
Career Services
Job postings from employers, student applications, resume upload with review and feedback, career counseling appointments, career fairs and networking events.
Early Alert & Student Success
At-risk student identification based on GPA, attendance, and course failures. Intervention planning with assigned coordinators. Monitoring alerts with status history. Cross-module integration.
Wellness, Counseling & Tutoring
Counseling appointments with crisis response coordination. Tutor directory with subject matching and session scheduling. Referral tracking across departments.
Transportation, Parking & Campus Card
Vehicle registration, parking permits, violation management with appeals. Shuttle routes with stops. Campus card issuance, access permissions, stored value transactions.
Enterprise-grade security. Not an afterthought.
150+ admin routes. Granular RBAC, MFA, LDAP, audit logging, backup management, and integration framework — all built in.
Granular RBAC
Hundreds of individual permissions mapped to system actions. Organizational permissions for department-level access control. Role hierarchy with super-admin, registrar, faculty, student, and dozens more.
Multi-Factor Authentication
Google2FA TOTP, backup recovery codes, trusted device management, and role-based MFA requirements. Finance and admin roles can require MFA while students don't.
Enterprise Directory
LDAP/Active Directory integration for single sign-on. Microsoft 365 calendar and email sync. Faculty and staff authenticate with institutional credentials.
Audit & Compliance
Activity logging, security event tracking, API request logging, and data access monitoring. Everything needed for FERPA compliance, accreditation audits, and institutional governance.
Backup & Recovery
On-demand and scheduled backups. Point-in-time recovery with 30-day retention. Restore verification logging. Backup download for off-site storage.
Integration Framework
Payment gateways (Paystack, Flutterwave, Stripe), SMS (Africa's Talking, Twilio, Vonage), video conferencing (BBB, Zoom, Teams, Meet), email (IMAP, Mailgun, SendGrid). Webhook management and credential storage.
Built on modern, proven technology
No proprietary stacks. No vendor lock-in. IntelliCampus is built on open-source foundations trusted by millions of applications worldwide.
Ready to see it in action?
Every module described on this page is live in our demo environment. No slides, no mockups — real software with real data.